COMPUTER TIPS

OUTLOOK EXPRESS TIPS

How to back up your emails
How to restore your emails
How to send one email to several people at the same time

How to back up your emails

1. Open OE.
2. Open the folder where the emails are which you want to save.
3. Select the emails by clicking one and then for more, hold down your Ctrl key and click each message that you want.
To select a large number of messages bunched together.
Click one then hold down the Shift button and click the final message.
4. Create a new folder on your desktop and open it in a small window. Make the OE window and folder visible next to each other either by tiling them or pulling them to size.
5. Drag and drop the selected emails into the folder.
Do this in one decisive movement.
6. Name the folder so that you know what it is and put it in My Documents or burn it to a disc.


How to restore your emails

1. Open the windows folder where you saved your emails.
2. Open OE.
3. Open the folder in OE where you want to put the emails. Or make a new folder [Right -click "Local Folders" | New and give it a name.
4. Select the emails by clicking one and then for more, hold down your Ctrl key and select each message that you want.
To select a large number of messages bunched together.
Click one then hold down the Shift key and click the final message.
5. Make the OE window and folder visible next to each other either by tiling them or pulling them to size.
5. Drag and drop the selected emails into the folder.
Do this in one decisive movement.
6. Voila, like magic your messages are back in OE! This is the easiest way to restore a large number of messages to OE.

Many, many thanks to Jeanne from our AnnexCafe newsgroups for working this one out. Jeanne you're a lifesaver!


How to send one email to several people at the same time

* BCC - This way you can send emails to several people without revealing anyone's email address to everyone else.
This is considered more polite in the world of email.

1. Open OE.
2. Open your address book and click on New, then New Group.
3. Type a name for your group then click "Select Members" button and add the addresses you want.
4. Click "OK" when done.
5. Then when you want to send that group an email simply open a new email and add the group of friends in the "To:" space and you're ready to send the email.

6. If you want to BCC (Blind Carbon Copy * see below) to them, you can do that also, add the Group to the BCC space. Then just put your own email addy in the "To:" space. This way the "To:" spot won't say "Undisclosed".
Some spam filters block anything without an addy in the "To:" field.

* BCC - This way you can send emails to several people without revealing anyone's email address to everyone else.
This is considered more polite in the world of email.

* To reveal the BCC option.
Click View | All Headers on the message.
To get rid of the BCC space simply open another message and click View | All Headers again.

This tip was kindly supplied by Technognome.




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